What is a Company Name Change?
Changing a company name means legally renaming your business entity while keeping the same legal structure (like Private Limited, LLP, etc.). This process is regulated under the Companies Act, 2013, and requires approval from the Ministry of Corporate Affairs (MCA).
When Do Companies Change Their Name?
- Rebranding or repositioning
- Change in ownership or management
- Merger or acquisition
- Expansion into new business areas
Step-by-Step Process to Change Company Name
✅ 1. Board Resolution
Pass a board resolution to approve the name change and authorize filing with ROC.
✅ 2. Check Name Availability
Apply for name approval through RUN (Reserve Unique Name) service on MCA portal.
✅ 3. Shareholder Approval (Special Resolution)
Hold an Extra-Ordinary General Meeting (EGM) and pass a special resolution to change the name.
✅ 4. File MGT-14
Submit the special resolution and EGM details to ROC within 30 days using Form MGT-14.
✅ 5. File INC-24
⇒ File Form INC-24 to get central government approval for name change along with:
⇒ Copy of resolution
⇒ Notice and minutes of EGM
⇒ New name approval letter (from RUN)
⇒ Updated MOA and AOA with new name
✅ 6. ROC Issues New Certificate of Incorporation
Once approved, ROC issues a fresh Certificate of Incorporation with the new company name
Documents Required:
⇒ Board resolution and special resolution
⇒ Notice and minutes of EGM
⇒ Approval letter from RUN
⇒ Revised Memorandum of Association (MOA) and Articles of Association (AOA)
⇒ DSC of authorized director
Forms & Timelines
| Step | Form | Timeline |
|---|---|---|
|
Name Approval |
RUN |
Instant to 1–2 days
|
|
Special Resolution |
MGT-14 |
Within 30 days of EGM
|
|
Final Approval |
INC-24 |
Usually within 10–15 working days after MGT-14
|
Important Notes:
- You cannot use an identical or similar name already registered
- The new name must include the proper suffix (e.g., Pvt Ltd, LLP, Ltd)
- PAN, TAN, bank accounts, licenses, etc., must be updated separately
Benefits of Name Change
- Aligns the brand with new goals or vision
- Attracts a new market or segment
- Reflects mergers or business expansions
- Keeps your identity fresh and relevant